61. There are always a mix of extrovert and introverted people in a meeting. Ask questions for clarification. This allows people to talk and share more willingly. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Prepare seven different pages of 10 ground rules on each page. 1 0 obj If you don't pay attention it can happen that one person starts to completely dominate the discussion. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Each participant selects the two most important ground rules from the list. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Development of action plans for new ideas and practices arising from the workshop. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 8. Be direct and honest. 0000009022 00000 n These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Learn about other peoples background. Assign independent work. endobj 0000001574 00000 n Team Building Normally, we do this in reverse. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. at any time to indicate that it is time to move on to the next topic. 43. Many teams that have ground rules dont regularly use them. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. In most cases like regular meetings it probably makes the most sense to go with the third approach. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Do not waste everyones time by repeating what others have said. Review the workshop ground rules as a large group. 14. 44. Display the ground rules so that they're visible to everyone. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Respect different points of view. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Limit the number of ground rules to 12. What are some of your ground rules? You have a unique perspective on the training topic. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Once stated, anyone in the meeting can say "ELMO!" 0000003239 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Detach yourself from preconceived outcomes you want to achieve. Sorted by their most common use case. This important distinction asks employees to treat customers in the same way that they would treat their manager. Make sure that your comments are relevant to the goal of the workshop. Blame or judgment will get you further from a solution, not closer. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. 0000002204 00000 n If you don't pay attention it can happen that one person starts to completely dominate the discussion. 0000041686 00000 n Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. This can have a negative impact on the meeting. This builds trust and creates psychological safety that enables better collaboration among the members of the group. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. Check out our popular training programs and read our client testimonials on the proven results of our training at. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Select those that are appropriate to your group's needs. endobj 69. Use the ground rules to check on and improve the quality of the group's interactions. After this agreement, the group can stop arguing and move on. Normally, we do this in reverse. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Analyze and discuss ideas, not people. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Treat serious topics lightly. 0000003881 00000 n [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 60. There are different types of ground rules. Single slip-ups can usually be given a pass. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. at any time to indicate that it is time to move on to the next topic. 41. Tool: Ground Rules. Be prompt in arriving to the meeting and in returning from breaks. 16. Give positive feedback to other peoples ideas. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Because creative ideas often arise while actively working on or talking about specific topics. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. 23. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Make sure decisions are supported by the group, otherwise they wont be acted on. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. 0000008568 00000 n As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. 12. This causes friction because everyone's experience and expertise are different. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Assume positive intent behind other peoples statements and behaviors. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. 27. The more tangible ideas are, the easier it is to discuss them. 22. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. 15. 68. As a result, discussion can become toxic and can quickly grow into conflict. Dont lose your sense of humor. 2. 21. 64. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Draw others out by asking questions. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Nothing comes from doing nothing! 0000007101 00000 n Most people prioritize to be understood first, before they open their ears to better understand others. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Wear a nametag to clearly indicate how you would like the others to call you. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Stay open to new ways of doing things, and listen for the future to emerge. Respectfully challenge the idea, not the person. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Be brief when sharing relevant information and ideas. "Explore interests, not . This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. There are always a mix of extrovert and introverted people in a meeting. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. During discussions, challenge questionable assumptions and beliefs. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. How? Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Be prompt in arriving at the meeting and in returning from breaks. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Share your perspective and experience with others. 11. Be engaged all the time. 0000001553 00000 n 47. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. All Rights Reserved. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. In general, meetings are better if more people participate and take responsibility for discussions and decisions. 28. Respect each others thinking and value everyones contributions. 57. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Here we would recommend, doing it as early as possible. Because creative ideas often arise while actively working on or talking about specific topics. Its OKto disagree, respectfully and openly, and without being disagreeable. Return on time after breaks. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 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